JOB TITLE: Project Services Manager
REPORTS TO: Group Contracts Manager
BRIEF DESCRIPTION OF ROLE:
The Project Services Manager will focus on supporting the Project Services within the BP Caspian project. The role is based in Aberdeen, Scotland and Baku, Azerbaijan on a monthly rotational basis, with additional time in either location as considered necessary.
POSITION OVERVIEW:
• Leading and supporting the Baku and Aberdeen based Project Services team, including Contracts, Finance, Supply Chain, Planning and Document Control.
• Manages all Project Services activities on projects within the specific country/project, providing assurance to the Project Management Team in respect of business, contractual and commercial compliance (in conjunction with the Group Contracts Manager).
Promoting Project Services process improvements, including adherence to UK & Global IRM Business Management System and associated procedures and processes.
• Coordinating contract amendments and call-offs, including assisting in the preparation of scope pricing.
• Assisting with the expediting of variation orders.
• Facilitating collaboration workshops with client and assisting in driving progress in resulting actions.
Managing commercial audits and closing out of findings/actions.
• Contribute to the identification and management of risks and opportunities
• Responsible for ensuring that all procurement and subcontracts (via liaison with SCM project representatives) are conducted and managed in accordance with the project control processes, procedures and good practice; thus ensuring cost control is appropriately involved in the approval of all cost commitments.
• Responsible for providing awareness to the whole project team of the contract requirements.
• Responsible for monitoring and supporting the Contracts representatives in the handling of insurance claims and disputes; in collaboration with Group Insurance and the regional legal team.
• Cooperate with other disciplines to ensure documentation, and effective circulation of allimportant project decisions and updates in order to maintain a synchronized project organization.
• Monitor and works in collaboration with other disciplines to ensure all reports to the Client are provided in a timely and compliant manner.
• Responsible for monitoring and measuring performance across the project lifecycle and ensuring all lessons learnt are identified, quantified and shared.
• Responsible for monitoring and working with the cost controller to ensure all costs, charges, deviations & forecasts are identified and reported. Supporting internal and external cost reporting and the invoicing process.
• Develops a constructive and professional relationship with all stakeholders. Manages and actively participates in the performance appraisal of the project team.
Supports the professional and career development of self and the functional team through continued professional training, mentoring, on the job development.
AUTHORITY/DIMENSIONS
Operate within the Business Code of Conduct
• Operate according to Subsea 7’s Management Principles
• Support standards and procedures for the Project Services Function
ROLE PROFILE – 2 –
• For level of authority see Expenditure and Authorisation Specification
KEY QUALIFICATIONS/EXPERIENCE
• Degree qualified in areas such as Quantity Surveying, Business Management, Law or Engineering or demonstrable industry experience
• Significant experience working in a Project Services related role, particularly at a team manager level.
• Thorough understanding and experience of working under English Law.
• Efficient problem solving solve problems, within a context of cost, contract and risk management
• Pro-active and constructive communication with all project stakeholders
• Effective communication skills, oral, written and electronic.
• A focus on high quality outputs, first time right attitude, with good self-review skills (deliver quality products & services).
• Anticipates potential problems and works to overcome them
Ability to manage own workload, priorities work effectively and meet deadlines
• Positive focus on customers and strives to improve, learn, and utilise feedback
• Affiliation/member with nationally recognized professional body; if applicable
Contact e-mail: [email protected]
