International Company is looking for a Drilling Contracts & Procurement Engineer

Activities

•        Execute approved Contracts and Procurement (C&P) processes: Receive Purchase Requisitions (PR) from requesting End-user departments

•        Clarify and verify the content of approved and assigned PRs with End-users

•        Execute market screening / Request for information (RFI) and analyses for requested works/goods and/or services

•        Preparation of Strategy & Bidders List recommendation

•        Preparation of Commercial Bid Evaluation Criteria for assigned C&P events

•        Participation in preparation of Technical Bid Evaluation with End-users for assigned C&P events

•        Preparation of Call for Tender (CFT) / Request for Quotation (RFQ) packages based on approved PRs

•        Liaise with suppliers and End-users during Bid clarification stages

•        Organization of Bid receipts and opening

•        Evaluation of Contractual elements of Technical Bid Evaluation

•        Commercial Evaluation of Bids / Proposals / Quotations

•        Preparation and follow up of Recommendation to Award (RTA)

•        Participation at Local Contract Committees and Contracts Sub-Committee (CSC) meetings

•        Ensure validation of all contracts content and process by internal (Management; TGP; Legal; Finance; HSE) and external stakeholders (including partners approval)

•        Verify operation, utilization and updating of suppliers database

•        Conduct selective contract package audits to ensure due performance of contractual terms and conditions

•        Ensure validation by management of all contractual documents and formal letters issued by the C&P division

•        Monitor adapted C&P strategies

•        Engage all necessary activities for C&P software (ARIBA; AGORA, SAP and any other procurement tools, as applicable)

•        Liaise with all entities of TEPAB and JOCAP (as applicable) for C&P related matters

•        Preparation and Drafting Agreements / Contracts / Purchase Orders using approved templates

•        Ensure proper archive / records of all C&P related documentation both physically and electronically

•        Keep the Contracts Register and C&P reports updated with assigned contracts

•        Meet set Procurement Cycle deadlines and report on C&P KPIs

•        Negotiate T&Cs of Company Agreements / POs with Contractors / Suppliers with support from C&P Manager / Legal Manager

•        Compliance with the existing C&P Processes and Procedures

•        The job holder manages the Compliance

•        Maintain the C&P policies, strategies and procedures to ensure compliance with legislation, Company HSE policy and evolving company objectives

•        Ensure that employees of the Company work in agreement with the C&P policies, strategies and procedures

•        Ensure that tendering procedures and processes are strictly adhered to and the ethical rules related to Contracts and procurement defined by the Company are respected

•        Ensure that supplier selection is carried out in accordance with Company requirements and compliance program and that safety and environmental assessments are part of the selecting process

•       Tools: Ensure the appropriate use of C&P tools (E-sourcing (ARIBA), SAP and any other tools, as applicable); ensure efficient management of suppliers of the Company (pre-qualification, qualification, performance follow up, database, management by panel, financial analysis).

Accountabilities

The job holder works in a multidisciplinary procurement and supply chain environment (drilling, field operations, development, operations, IST) in an international and local content environment. Job holder must:

•        Lead C&P Category Management for selected categories, which includes strategic supply chain activities from formation to contract closeout

•        Act as single point of contact throughout the tender process

•        Lead and facilitate commercial meetings (i.e., CFT/RFP kick-off, clarification meetings etc.)

•        Lead Terms & Conditions negotiations

•        Prepare Recommendation for Award

•        Execute Contract/PO Documents

•        Run Procurement activities within the Company in compliance with Company policies and legislation

•        Participate in optimization of economic performance, quality and time efficiency of C&P operations in the Company

•        Plan, organize, manage and control all the Company’s requirements related to C&P

•        Proactively get involved with other Company entities in order to ensure that appropriate level of service are being achieved in terms of quality, cost and time efficiency

•        Maximize the use and best practice of C&P tools

•        Clear and efficient storage of information on internal shared disk

•        Clear filing of hard copies of documentation

•        High level of reporting, through systematic update of relevant C&P registers

Qualifications/Experience required

Minimum Education: Diploma: BA / BS degree in Law, Economics, Engineering is mandatory – Master Degree is preferred

Minimum Experience: Minimum 10 years’ experience in Oil & Gas Procurement and Supply Chain field

•           CIPS (Level 3 and above) or similar qualification is highly preferred and recommended

•           Previous experience in pre-award stage of O&G Drilling Contracts formation and negotiation is a must

•           Prior experience in O&G field in international procurement and supply chain is recommended

•           Experience in commercial negotiations, supplier/contractor management and contracts administration

•           Fluent in English, Azerbaijani and Russian (spoken and written)

•           Be proactive, reliable, responsible and accurate with an attention to detail

•           Proficiency in MS Office applications in particular Power Point for presentations, SAP and any other e-sourcing tools, as applicable

•           Capacity to train newly recruited C&P personnel with C&P Induction and fundamental trainings

•           Language Requirements:

•           Fluent English and Azerbaijani language skills mandatory.

Eligible candidates may apply to [email protected]  with the subject “Drilling Contracts & Procurement Engineer”