SOCAR Downstream Management is looking for a Business Excellence and transformation Program Deputy Managing Director

2.           JOB DESCRIPTION (Make sure to be as much as short. Do not add the details of the role, details of the position needed to be added to the section 5)

Directs and ensures an efficient planning, implementation, and monitoring of Benchmarking studies and OPEX Programs in order to developing high skill refinery functions, establishment of management and operational level business process and work practices, reduce operational costs and improve effectiveness and efficiency for maximizing profitability and sustainability, supporting the long-term strategic priorities of the organisation. Drives and embeds Operational Excellence culture across the organisation, working with cross-functional teams.

3.           ORGANISATIONAL STRUCTURE

REPORTING TO

REPORTED TO

SDM Managing Director

Operational Excellence Programs Director

Operational Excellence Programs Manager

ERP Manager

OT Manager

Production Planning Manager

Scheduling Manager

Sales Director

4.           RELATED PROCESS FLOW

MAIN PROCESS FLOW

SUPPORT PROCESS FLOW

Operational Excellence Management

Production Planning

Sales Operations

ERP

Operational Technologies

5.           KEY ACTIVITIES / MAIN RESPONSIBILITIES (Max. 15)

NO

KEY ACTIVITIES / MAIN RESPONSIBILITIES

1

Partner with a diverse range of stakeholders, and maintain a strong stakeholder engagement with appropriatle level of communications and interactions.

2

Deliver reports or presentations to the Senior Management team including C-Level Executives.

3

Direct and ensure the overall OE and Benchmarking processes are supported with established standards and processes that are in alignment with wider company processes and standards

4

Direct and ensure the planning, analysis , execution and reporting of relevant studies (incl. internal and external Benchmarking studies) for assessing operational performance, identification of performance gaps in products, planning, scoping, initiating and managing operational excellence programs, processes and assets.and setting targets. Ensures setting of the basis of existing plants and running of a series of Workshops with BU teams.

5

Direct and ensure the review and tracking of operational performance and KPIs against the plan, and assessing the effectiveness of risk, issue and action management.

6

Provide guidance and support to the Senior Management team for setting SMART operational KPIs. Ensure similar guidance and support is provided to the BU Functions.

7

Provide subject matter expertise, leadership and direction for operational excellence matters.

8

Ensure a relevant support is provided for Functions to generate, validate (incl. cost-benefit analysis), plan and implement performance improvement solutions/OPEX Programs (incl. Quick Wins, initial runs).

9

Ensure monitoring and control of the progress of all relevant tasks in OPEX and Benchmarking processes.

10

Ensure there is a support for the Functions to build operational excellence, innovation and digital adoption initiatives for Industry 4.0 applications within relevant Complexes

11

Resolve interdependencies, overlapping and conflicting issues.

12

Develop focus areas and direct activities to promote and sustain targeted OE performance, embeding a performance culture in operational teams.

13

Ensure appropriate 3rd party firms are identified and procured for OPEX needs and the quality of contract outputs is monitored and controlled.

14

Direct and ensure the identification, sharing and implementation of external (including conferences/events) and internal best practices (including lessons learned) collaborating with Functional teams and third-party companies, driving standardisation across the whole organization.

15

Lead and direct the development, management and communication of the Function’s strategy, Business Plans and annual budget.

16

Drive Operational Excellence culture across the organisation.

17

Use a consultative approach, facilitate and drive cross Functional process working group sessions.

18

Provide relevant support, guidance, recommendations and challenge to the Functions as necessary.

19

Approve the relevant documentation, standards and processes or review the relevant ones before presenting for Senior Management teams’ approval

20

Develop team’s performance and capabilities, and provide relevant support and coaching to support team members’ long term career development and retention of key talent.

21

* Leading of production planning group for monthly , quarterly and annual production planning activities, economical analysis and backcasting studies.

22

*Leading of scheduling group for daily production planning activities for instructing process groups and oil movement groups, giving blending recipes, monitoring and reporting refinery inventory.

23

*Leading of sales operation groups for daily sales operation activities for initiating sales process ,coordination with marketing, customers etc., controlling documents, measurements and transfer amounts of sales operations as third party.

24

**Leading ERP function to respond business requirements of different disciplines on the Enterprice Management systems.

25

Leading OT function to respond business requirements of different disciplines on the MIS systems.

* Responsibilities of activities is planned to transfer Commercial Deputy MD

** Responsibilities of activities is planned to transfer Commercial Deputy MD

6.           QUALIFICATIONS

A.           ROLE PROFILE

MIN EDUCATION LEVEL

☐              PhD

☐              MSC

☒             BSC

☐              Vocational High School

☐              High School

DEPARTMENT (If it is mandatory)

B.           CERTIFICATES (Only add mandatory certificates for the role)

C.           ASSESSMENT NOTES (if any)

D.          SEMINAR / TRAINING INFORMATION

Business Improvement, Lean Six Sigma, Project Management related training

E.           MINIMUM REQUIRED YEARS OF EXPERIENCE (example: 5 years)

20 years

F.            TECHNICAL KNOWLEDGE AND SKILLS

KNOWLEDGE AND SKILLS

EXPECTED LEVEL** (score from 1 to 5)

Relevant industrial experience

5

Analytical

5

Communications

5

Document Management

4

Reporting

5

G.          FOREIGN LANGUAGE SKILLS

LANGUAGE

EXPECTED LEVEL** (score from 1 to 5)

READING

WRITING

LISTENING

SPEAKING

English

5

5

5

5

H.          SOFTWARE SKILLS

APPLICATION AND TOOLS

EXPECTED LEVEL** (score from 1 to 5)

KEY USER

PROGRAMMING

MS Word

5

MS PowerPoint

5

MS Excel

4

MS Visio

3

MS Word

5

ERP, MIS

4

**1 is lowest, 5 is the highest score and 3 is the expected/satisfactory level

7.           PERSONAL AND BEHAVIOURAL COMPETENCIES

A.           CORE COMPETENCIES (score all those competencies)

COMPETENCIES

EXPECTED LEVEL*** (score from 1 to 5)

Result Oriented

5

Team Working

5

Effective Communication

5

Building Trust

5

Focusing on Quality

5

B.           MANAGERIAL COMPETENCIES (score only for managerial/supervisory roles)

COMPETENCIES

EXPECTED LEVEL*** (score from 1 to 5)

Decision Making

5

Leadership

5

Risk Management

5

Delegation

5

Strategic Thinking

5

C.           FUNCTIONAL COMPETENCIES (select only 3 competencies and score only those 3)

COMPETENCIES

EXPECTED LEVEL*** (score from 1 to 5)

Problem Solving

5

Planning and Organization / Time Management

5

Decision Making / Taking Initiatives

5

Learning and Development

5

Customer Focus

5

Self-Motivation

5

Negotiation and Persuasion

5

Financial Perspective

5