SOCAR Downstream Management is looking for a Laboratory Supervisor (Non-Routine)

Position Title:

Laboratory Supervisor (Non-Routine)

Position Type:

☒White collar

☐Blue collar

Reports to

SDM HAOR Laboratory Manager (as per organizational structure)

Department

Laboratory

Job Purpose

Job Holder supervises non-routine Laboratory activities supporting HSE, Quality, LIMS sections in the Laboratory and contributes Routine section activities where required. These services will be in compliance with, Company regulations, Azerbaijani laws where applicable, and to the latest version of ISO/IEC 17025 for the accredited test parameters.

Job Holder ensures efficient and reliable non-routine Laboratory operations and steers and monitors all operational QA/QC, LIMS, HSE Laboratory activities acts as the first level approval.

This is a critical technical/quality position ensuring the continuous functioning and improvement of the Laboratory quality management system, safe Laboratory operations, building fitness, and local/international standards compliance for the overall Laboratory activites.

Location:

Baku, Azerbaijan

Job Responsibilities:

The Job Holder supervises Non-Routine Laboratory Operations (15+FTE) as holding the title of Laboratory Supervisor Role.

The Laboratory Supervisor (Non-Routine) has the following accountabilities:

• Acts as the first level focal point for all Non-Routine section activities.

• Leads Non-Routine Laboratory Specialists ensuring the efficiency and effectiveness of their duties.
• Constantly visits and helps improving HAOR Laboratories – Oil and Bitumen Laboratories (remote), for the efficiency and effectiveness of their duties in terms of Non-Routine Laboratory operations where applicable. (HSE, QA/QC, LIMS)

• Supports Laboratory Management for contract and procurement activities.

• Supports Laboratory Management on preparing Laboratory monthly report identify the high and low from the technical and quality perspective in accordance with Laboratory Non-Routine activities.

• Supervises and guides the HSE, Quality, LIMS Related document implementation, continuous improvement of the system and related processes.

• State conformity and interpretations provision on Test Reports/CQ as per procedural requirements

• Monitors all Laboratory licenses, international/local audit requirements to ensure all are up to date.

• Consistently informs his/her line manager on critical technical/quality issues and suggest solutions for the improvement of the system.

• Manages all staff requirement under his/her accountability – training plans, rotations, leaves, appraisals.

• Monitors and steers all HSE aspect of the Laboratory related activities – waste management, building fitness, safe storage, and sample/chemical management, leads risk assessments and job hazard analysis through Laboratory HSE Specialist

• Ensures safe Laboratory operations and sample management while implementing required procedures as per general Laboratory safety guidelines complying Azerbaijani local regulations together with Routine Laboratory leads.

• Identify, review and reports of deviations from the management system or from the procedures for performing Laboratory activities.

• Promote actions to prevent or minimize such deviations.

• Leads all LIMS related activities through LIMS specialist from implementation to sustainable operations, ensure all users are trained.
• Ensures the QA/QC aspects are properly maintained in all Laboratory sections leading QA/QC specialist and supervises staff to verify the correct and effective implementation of the Laboratory Quality Management System Procedures and requirements as per the latest version of ISO/IEC 17025

• Leads Laboratory documentation to comply with Azerbaijani Legislation and international quality system requirements in alignment with QA/QC Specialist.

•  Ensures Laboratory Impartiality and Operation risk opportunities in accordance with ISO/IEC 17025: ensures that the Management System achieves its intended results, enhances opportunities to achieve the purpose and objectives of the Laboratory, prevents or reduces undesired impacts and potential failures in the Laboratory activities, achieves improvements.
• Ensure readiness for internal/external audits and accreditation of the refinery Laboratories and ensure sustainable monitoring on the system. Acts as the main focal point for the audits.

• Verifies and reports all analyses conducted daily for different types of fluids and solids in non-routine section.

• Generates and provides first level approval for sample & analysis plan, consisting of measurement of samples delivered, to provide quality and timely results, and the sample quality reports for Non-Routine section.

• Ensure interface with Routine Laboratory section to implement related HSE, Quality, LIMS activities.
• Monitors the inventory, the stock balance, and verifies correct registering of the consumption and/or receipt, & any reallocation of material in different storage locations of the items (e.g., chemicals, spares, consumables, glassware, standard mixtures) for the Non Routine sections and keeps consistent records on these. 
• Remains responsibility for the items and delegations described in Laboratory Authorization Matrix.

• Remains committed to annual company objectives and individual goals and targets.
• Supports Laboratory Management and provides continues coaching and mentoring to local staff within Laboratory.

• Ensure the timely and correct use of personal protective equipment.

• Intervenes where necessary without hesitation and reminds HSE rules and regulations for all Laboratory related aspects.

• Conducts safety meetings for personnel.

Direct Reports:

 Direct Reports              3
 Indirect Reports          10

Main Interfaces (internal and external):

 External

– Contractors:  Instrument/Chemical suppliers, Service Suppliers.
– Stakeholders and partners: Internal & External Customers – For quality testing requests and clarification to reports.
– Research institutes, universities, and local authorities.

Internal

– SDM authorities and engineers.
– SDM Laboratoryies & other discipline leads for different departments.

Qualification Requirements:

• University Degree (BSc.) with a Minimum 5 years’ experience in QA/QC roles and minimum 2 years’ quality experience in oil and gas projects, and/or petrochemical environment (MSc. Degree is a plus)
• Experience on quality control techniques and certification as per GLP, ISO 9001, ISO/IEC 17025, ISO 45001, ISO 14001,ISO 31000,ISO 19011
• Previous lead auditor, internal auditor, successful ISO/IEC 17025 implementation experience
• Previous LIMS experience is desirable
• Knowledge of local and international codes and regulations regarding refinery operation activities;
• Computer literate
• Good organization and team working skills.

Experience Requirements:

 The job holder must have proven:

• Good communication skills, both oral and written, including the ability to make presentations and write effective reports, in particular for Management Reviews
• Ability to work in team environments, communicate, understand and work within the dynamics of a multi-functional and multi-location environment
• Pleasant personality and ability to listen & influence personnel not directly under his/her responsibility;
• Ability to lead and coach international and national staff
• Capacity to integrate within an international and national workforce
• Problem solving and analytical/computer skills
• Strong commitment to safety  
• Understanding in basic chemical Laboratory analyses and testing
• Quality control techniques of above activities including field activities (Good Laboratory Practice, ISO/IEC 17025 etc.);
• Has leadership (influencing) skills a to influence suppliers to drive innovation
• Coach for performance within and across Group organizations
• Qualification and experience to operate in presence of toxic substances specifically H₂S
• Knowledge of local and international codes and regulations regarding chemical Laboratory operation activities
• Ability to intervene and take necessary action for any unsafe actions or incorrect acts either behavioral or technical.
• Strong customer focus (internal & external)

• Competency in English – writing, reading, speaking.

Any other specific requirements

NA

Working Conditions:

Based in Baku on residential 5/2 basis starting from 8am to 5pm with max 1 hour lunch break – Local hire.

[email protected]