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International Company is Looking for a Procurement and Post Order Manager

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Position: Procurement and Post Order Manager

Work Location: Base Office (30 km away from the city centre)

Position Schedule: 1 year (renewable)

Education: Master’s degree in Business Administration, Engineering, Finance and Economics.

Experience:

  • 10-15 years of experience in Procurement, Supply Chain within oil and gas Offshore Engineering and Construction industry;
  • 8-10 years of international experience as a Procurement Manager on medium-to large-scale and complex projects;

Skills and Competences:

  • Knowledge of Project Procurement management tools and techniques and of project management principles applied to Procurement;
  • Knowledge and ability to utilize the Company systems supporting the management of Procurement process;
  • Knowledge and ability to manage the company vendor qualification process, vendor feedback process and vendor data base;
  • Knowledge of supply chain process (engineering, purchasing, production and fabrications, assembling, packing, transportation, clearing through customs, preservation and installation). Ability to focus on Project objectives and Purchase Order requirements in terms of performance, quantities and quality characteristics, time schedule and cost (expediting, quality control during manufacturing stages, shipping and customs activities of purchased goods). Ability to planning, coordinating, executing, monitoring and improving post order process for goods;
  • Knowledge of contractual regulations, standard terms and conditions;
  • Knowledge of methodologies and tools for conducting risk assessment in terms of detecting, evaluating and prioritising risks;
  • Knowledge of contracts schemes and contractual terms and ability to analyse the main contractual conditions Knowledge of the process of claim and change management with regards to contracts with partners, suppliers and customers. Capability to address rights and responsibilities in a legal perspective and to highlighting pros and cons in relation to a certain variation, dispute or claim, distinguishing the commercial and legal constraints;
  • Ability to plan/monitor, draft, verify, issue procedures;
  • Knowledge of Project Management Tools and Methodologies;
  • Strong interpersonal, communication and negotiation skills;
  • Strong managerial skills.

Languages: Azerbaijani (fluent); English (fluent)

Responsibilities:

  • Ensure the interfacing between Project and Procurement function;
  • Ensure the coordination of purchases and subcontracted activities through a dedicated Project Procurement task force;
  • Ensure that project procurement activities respect project requirements and constrains;
  • Identify/suggest required corrective actions ensuring the full compliance with procurement procedures;
  • At project beginning, analyse contractual conditions and Client requirements in liaison with Contract Administrator and participate to project planning and scheduling activities;
  • Define and issue the Project Procurement Procedures in line with Corporate/Company procedures in force and in line with Contractual obligations;
  • Define the General Conditions applicable and issue the Instruction to Bidders and Special Conditions;
  • Plan and elaborate a detailed Procurement Log in coordination with other project functions, in particular ensuring a constant interface with the Engineering, Post Order Services and Management and Construction functions, guaranteeing its monitoring and continuous updating, in particular, agree all purchasing dates starting from the issue of the Request for Quotation up to the issue of the Purchase Order, assuring the scheduled deadlines are respected;
  • Consolidate the Vendors/Subcontractors Project Vendor List and Bidder Lists taking into account project requirement and inputs from relevant Procurement Department, Competence Centre, Sourcing Centre;
  • Define, issue and monitor the Procurement strategy for critical items, critical bulk materials and subcontracting (Construction and Logistics);
  • Identify and plan the use of pre-agreements, project agreements and Master Agreements;
  • Ensure, when required and convenient for the project, direct performance of purchasing/subcontracting activities from local and regional vendors and subcontractors, under the input received by the competent Procurement function;
  • Ensure compliance with administrative, insurance and legislative requirements in liaison with other competent and Procurement Departments;
  • Ensure proper reporting of the procurement activities towards pro ject organization, Procurement Department Managers and Corporate Procurement, paying particular attention to the trackability of all decisional iter especially with regard to Joint Venture scenarios;
  • Ensure, in close collaboration with the competent Procurement function and with the Material Manager, the application of penalties to vendors and price revisions, according to the clauses and formulas provided by the contractual obligations defined for purchasing goods and transport services;
  • Ensure the feeding of Procurement WebSite (PWS) for strategic procurement planning and for reporting (the PWS information sources include: Project Vendor List, Project Procedures, Monthly Flash Reports and Procurement Logs);
  • Ensure that the pertinent HSE clauses/requirements are included in the procurement documents;
  • In case of projects with dedicated Project Procurement task force, shall also lead a group of buyers, managing Purchase Orders of materials and Subcontracts for services, observing requested time limits and quality standards.

Applications to be submitted to azerbaijan.recruitment@yahoo.com indicating position title in the subject line.

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