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Tecnicas Reunidas is Looking for Subcontracts Administrator

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Work Position: Subcontracts Administrator

Depending on: Subcontracts Manager

Job Description

– Attend subcontract meetings (progress, technical and commercial);

– Ensure that Subcontractor conforms to the provisions of the Subcontract;

– Advise the Cost Control Manager of any circumstances or events involving

changes in anticipated schedule, cost or performance of the subcontract (including construction and commissioning works as a whole);

– Advise the Cost Control Manager of potential claim situations, proposing some different alternatives to mitigate them;

– Prepares and/or approves the monthly received certifications of the subcontractors;

– Responsible of the list related to received, approved and monthly paid certifications;

– Responsible for the administration and management of all the generated back charges, being responsible for its application and communication to whom it might concern;

– To manage and update the back charges list, including all the generated in origin, accepted, and executed, following the applicable format;

– Prepare and send letters to Subcontractors, maintaining letter logs and working files for assigned Subcontracts;

– Advise Subcontractor to cut off dates to report and invoice submission;

– Reviews and administers invoices from Subcontractors;

– Raise and issues Subcontract Payment Application forms;

– Issue all contractual certificates for the Subcontractors;

– Prepares change order and amendments, negotiates with subcontractors and customers to obtain settlement;

– Implement the Division Responsibilities Matrix which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process;

– Prepares periodic status reports for management;

– Administers assigned (sub)contracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties;

– Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters;

– Administers moderately complex contract changes by negotiating with customer personnel and obtaining settlement;

– Administers information programs to ensure mutual understanding of subcontract terms and conditions;

– Administers large moderately complex subcontracts.  Maintains a continuing review of the progress of each subcontract and provides management with information regarding any financial, legal or technical difficulties.

Requirements:

– More than 10 years of experience;

– More than 5 years of experience in refineries;

– Bachelor degree;

– Excellent written and spoken communication skills in English and Azerbaijani;

– The ability to use computerized technology;

– Strong construction safety management experience of large multi discipline sites;

– Experience in developing contract types, fee arrangements and contract terms;

– Experience in developing and recommending potential solutions to contractual problems to management;

– The experience and ability to perform and handle all duties in Job Description.

Eligible candidates send your CV in English to nbakarova@tecnicasreunidas.es   01.06.2020 with subject line: Subcontracts Administrator.

Only shortlisted candidates will be invited to the further stages of the recruitment process

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